HIRING / BOOKING CHARGES OF AIR-CONDITIONED SHOW COURT BUILDING (AUDITORIUM) AT T.T. STADIUM AT YAMUNA SPORTS COMPLEX

YSC has an elite, gorgeous, fully air-conditioned Show Court Building (Auditorium) having capacity 3200. The rates are as under :

Charges for additional facilities:-

Note:-

• Security Deposit 50% of the booking charges excluding services charges.
• GST as applicable will be charged extra.
• Two rooms will be provided free of cost with show court as part of booking package but it will not be provided if only reception/corridor area are booked.
• An amount of Rs. 6000/- (Rs. 4000 + 2000) per day will be charged for additional housekeeping staff and cleaning material to be provided by agency.
• PA System – two mikes are to be provided free of cost as part of booking package.
• Only four banners (each 32 sq.ft.) are allowed inside show court without any charges. Additional banner if required, will charged @ Rs. 5000/- per banner/per day.
• The booking of venue and payment of security charges including refunds online will be followed once appropriate software is in place. Accordingly, the System Department, DDA and the agency concerned will be informed.
• In addition to 8 hours booking period between 6.30 AM to 8.30 PM in winters and 6 am to 9 pm in summers, an additional period of 6-7 hours within the working hours of the complex also be given to the party for preparation/removal of stage etc. No preparation activities will be permitted at night and Rs. 30000/- per hrs will be charged for extra usage period, if any, by the organizers.
• In case of cancellation of booking 48 hrs prior to the event, 20% cancellation charges will be levied. In case of cancellation within 48 hrs, 40% cancellation charges on the booking amount will be levied. In case there is shift in date 10% additional amount of booking will be charged.
• x) A gap of at least one day will be kept between two bookings to clean and maintain the facilities.

Procedure of Booking:-

• Individual or organization will meet the Secretary or the Manager with an application for booking.
• The application on file along with booking register entry will be put up by dealing asst. to the Secretary through the Manager.
• Provisional Booking letter will be issued based on availability for obtaining affidavit (as per terms and conditions) and NOC from the Police etc.
• Booking will be confirmed after deposition of calculated amount with CAU/Sports through Cash/DD.
• The booking procedure will change accordingly once online booking commences.

Terms & Conditions for Affidavit:-

• Show Court has been booked from 06 AM to 09 PM including preparatory/removal of stage etc. period. In case schedule time is exceeded, security deposit will be forfeited or minimum Rs. 30000/- per hr will be charged.
• No extra time other than booking period as per para 1 above will be permitted for construction/removal of stage/preparation for the event etc.
• Function host/organizer will be solely responsible for the safety & security of spectators & invitees.
• More than 3250 invitees will not be permitted, considering the Show Court seating capacity.
• No Havan or Yagya etc. would be conducted within the YSC premises.
• No loose electrical wires are to be laid within the premises. Wires from generator are to be shielded/insulated. Organizers will be responsible for the same.
• No arms and ammunition are allowed in the premises of the Complex as per the Bye-Laws.
• No liquor /smoking is allowed in the premises of the Sports Complex.
• Vehicle will be parked in the parking area only. Security & traffic of the vehicles will be responsibility of the organizer and necessary traffic permission would be obtained from Traffic branch of Delhi Police.
• Organizer will obtain no objection certificate/ write a letter to Delhi Police about the detail of the programme with copy to Yamuna Sports Complex.
• Eatables /Soft Drinks /Tea etc. are available within the complex. Please book the order well in advance as per your requirement. However, eatables/Soft Drinks/Tea are not allowed inside the Show Court.
• Organizer will clear all the dues of Canteen/Cafeteria of YSC if any, before applying for refund of security deposit.
• Organizer will place an Ambulance and First Aid Facility at the Venue.
• No damage to the Complex property whatsoever shall be done by the Spectators otherwise penalty will be levied on organizer.
• Not more than four hoarding/banners are allowed during the program at the venue, Rs. 5000/- per additional banner per day will be charged. No banner will be put on Gate No.4.
• The management has all the right to cancel the booking of show court even at short notice without assigning any reason.
• The organizer will intimate the name of the Chief Guest invited for the function to the YSC Management one week in advance for information of DDA Authorities.
• Entry and exit in to the Complex will be on valid Passes issued by the Organizer through Gate No. 4 & 4B only.
• In case of any change of Booking Charges, the difference will be paid by the Organisers.
• No rally of any kind will be permitted.
• Book the T.T. Show Court only if you are satisfied with the existing facilities/security system and period of booking etc.
• Organizer will ensure that nobody will stand on the aluminium projection which is only meant for handicapped.
• Any injury /death and all types of mishaps or any other incident/accident will be sole responsibility of the organizer for which organizer will indeminise DDA.
• No barricading allowed inside/outside the show court. No restriction / obstruction / barricading will be allowed on exit/entry gates.
• Normal arrangements of security, housekeeping staff etc. by the DDA through the contracted Agency are in place. In case additional manpower is required by the organisers considering the magnitude of the event, the same can be provided by the Agency concerned with prior notice, payment for whom will be made by the organisers as per prevailing GNCTD rates directly to the personnel/agency so deployed.
• Media is not permitted to enter the complex without permission. Particulars of Media (Print/Electronic) personnel invited for the function by the organizers will be intimated to YSC Management in advance in writing to avoid inconvenience.
• Film shooting/ videography are not permitted in the Complex without prior permission of competent authority of DDA..

Note:An affidavit to be submitted containing all the above mentioned conditions to the management before depositing booking amount by the organizer.

• Application Form for approval of Permanet Memebrship at Yamuna Sports Complex
• Cerrificate from Central & State Govt Department for obtaining membership under Govt. Category at Yamuna Sports Complex
• Cerrificate from Departmnet of MCD, DVB & DJB for obtaining membership under Govt. Category at Yamuna Sports Complex
• Form for Permanent Membership (after approval) at Yamuna Sports Complex
• Application form for Temporary membership at Yamuna Sports Complex
• Associate Membership Application Form at Yamuna Sports Complex
• Application for availing facility of Complex Swimming Pool at Yamuna Sports Complex (only for members)