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Department

It deals with the compilation of Annual Budget of the Authority and release of funds to the Zonal Central Accounting Units/Offices. Control over the expenditure on various heads/ projects is monitored with reference to budgetary allocation. The Revised Budget Estimates for previous financial year Budget Estimates for current financial year are presented to the Authority every year in March.

Contingency section deals with the payment of contingent nature i.e. telephone bills, stationery items bills, repair and maintenance of staff car bills, tour bills, training bills etc. Presently this section is working under Dy. CAO (Contingency).

The Medical Section deals with the work relating to medical claims of the serving and retired employees of DDA. This section is divided into 05 (Five) cells viz. Medical Cell-I, II, III, OPD & Cards Counter.

1. Medical Cell-I

  • Working Staff – Claims – IPD, Chronic, Post-Operative & Medical Advances.
  • Related FM reference monitoring, RTI/CPGRAM reference.
  • Empanelment of Hospitals - Old cases – Extension + New cases.
  • Credit Facility – Monthly bills of Hospitals.
  • Zonal Office Coordination – Referred for approval of CAO/FM (examination).
  • IPD/Chronic claims dairy and delivery to Medical Cell-I, II & III.

2. Medical Cell-II

  • Retired Staff (Pensioners + Family Pensioners) – Claims – IPD & Medical Advances.
  • Related FM reference monitoring, RTI/CPGRAM reference.
  • Issuance of NOC to retiring officials.
  • Issuance of Credit Note & Permission Letter.

3. Medical Cell-III

  • Retired Staff (Pensioners + Family Pensioners) – Claims – Chronic, Post-Operative.
  • Related FM reference monitoring, RTI/CPGRAM reference.

4. Medical OPD Counter

  • Monthly Accounts/Annual Accounts/Budget of Medical Cell.
  • Bank Coordination – OPD claims scrutiny and payments + IPD payments + Special/Chronic payments + Advances payment + Any Other Payments.
  • OPD Related FM reference monitoring, RTI/CPGRAM reference.

5. Medical Cards Counter

  • Issue/Updation and surrender of medical cards for Working Staff and Retired Staff (Pensioners + Family Pensioners)
  • Transfer Advice for Retired Staff (Pensioners + Family Pensioners)

The Pensions Section deals with pension and family pension cases. This section is divided into 6 cells, viz. Pension cell I, Pension cell II, Pension cell III, NPS Section, PIO (Pension) cell and Coordination cell.

1. Pension Cell-I

  • Deals in retirement cases of Class I & II employees of DDA.
  • Payment of gratuity, pension commutation and monthly pension advices of retirees
  • RTI/CPGRAM/PMO references / LG references / VIP references cases are dealt related to Class I & II employees.
  • Other grievances of pensioners taken from time to time.
  • Reconciliation of Bank scrolls received monthly.

2. Pension Cell-II

  • Deals in retirement cases of Class III employees of DDA.
  • Payment of gratuity, pension commutation and monthly pension advices of retirees.
  • RTI/CPGRAM/PMO references / LG references / VIP references cases are dealt related to Class III employees.
  • Other grievances of pensioners taken from time to time.
  • Reconciliation of Bank scrolls received monthly.

3. Pension Cell-III

  • Deals in retirement cases of Class IV employees of DDA.
  • Payment of gratuity, pension commutation and monthly pension advices of retirees.
  • RTI/CPGRAM/PMO references / LG references / VIP references cases are dealt related to Class IV employees.
  • Other grievances of pensioners taken from time to time.
  • Reconciliation of Bank scrolls received monthly.

4. NPS Section

  • Deals in employees who have joined services after 2004.
  • Preparation of PRAN cards of new employees after processing required forms for the same.
  • Submission of NPS contribution of employee as well as employer in the respective PRAN accounts of employees.
  • Deals in retirement cases of employees covered under NPS.

5. PIO (Pension) Cell

  • The PIO cell of pension deals with the various grievances received from various portals related to pension, retirement benefits and miscellaneous queries of the applicants.
  • Timely submission of replies to the grievances received by coordinating various concerned officials.

6. Coordination Cell

  • This department of Pension deals in coordinating with the various branches of Pension for smooth functioning of the department.

The Accounts Section of the Headquarter is mainly responsible for the compilation of the Annual Accounts under various Heads of Accounts. It also deals with the investments of funds under General Development Account, Nazul Account-II, UDF, Sports Funds, Pension Fund Trust, Gratuity Fund Trust and GP Fund etc. on the recommendation of Investment Committee headed by C.A.O., DDA and F.A.(H), Director (Finance), Director (LC), Director (IA) as its Members.

Cash (Main) section looks after banking operation of DDA, verification of Challans and updating of accounts.

Key Functions:

  • Entry of Bank Chalan into cash book
  • Entry of Bank Chalan into computer
  • Preparation of Form C for each Bank Chalan
  • Issue cheques for pensioners & others and entry into cash book
  • Close cash book – checking and certifying
  • Maintaining Personal Ledger Account
  • Reconciliation of Bank Account
  • Maintaining Personal Ledger Account
  • Verification of file comes from different department for chalan verification
  • Prepare periodic report/MIS
  • Transaction for various investments
  • Dealing with RTI Cases

This section deals with the claims of General Insurance Cases of employees in case of death and personal accident cases. Sr. AO/AO of GIS reports to Dy. CAO (HQ-I)

This Branch deals with the matters of various taxes including Property Tax, VAT, Service Tax and CESS etc.

The Works Audit Cell deals with the post audit of vouchers submitted with the Monthly Accounts of all the seven zones, financial concurrence to preliminary estimates for Administrative Approval (AA) & Estimate Sanction (ES) and Scrutiny of WAB Agenda items.

Key Functions:

  • Scrutinizing Works Advisory Board (WAB) agenda items
  • Scrutiny of Preliminary estimate (PE)/ Revised Preliminary Estimate (RPE)
  • Arbitration Scurtiny Board Cases
  • Pre audit of Pension Cases
  • Scrutinizing of referred cases from other departments
  • Post Audit of 7 Zones vouchers.

Establishment section maintains the establishment records of DDA and looks after staff payments. This section is divided into two cell namely Gazette Establishment Cell and Non-Gazette Establishment Cell. Gazette Cell look after about 400 Group A & B Employees of Head quarter and Non-Gazette cell look after about 750 Group C & D employees of Head Quarter.

Key Functions:

  • Processing of salary of employees/ deputationist.
  • Maintenance of service book and GPF Accounts of all concerned staff.
  • Scrutiny of personal claim such as LTC, Education Allowances, TA&DA etc.
  • Work related to budget.
  • Dealing with file referred from Personal Department and others
  • Processing Deputationist remittance like LSPC,GPF, GIS etc.
  • Assist during internal audit and external audit.
  • Processing of Loan and advances on GPF.
  • Work related to Income tax, NPS etc.

Audit section is divided into two cells: Internal Audit Cell and External Audit Cell. The Internal Audit Unit is formed to conduct the internal departmental inspection of the various auditable units. The whole DDAs is divided into 147 field auditable units and 63 head quarter auditable units. Out of 147 field auditable units, 136 units are audited annually, 53 units are audited biannually and 21 units are audited triennially. Presently there are five audit teams each consists of one Sr. AO or AO and one AAO. Generally one audit team takes 15 day to audit and report preparation of field units and 10 days for HQ units. The audit teams submit their internal audit reports to Internal Audit (HQ) cell.

External Audit Cell is responsible for coordination work relating to the various kinds of Audit Paras pertaining to various HODs of DDA, as mentioned below, with the Ministry of Urban Development and the AG (Audit) Delhi.

  • PAC Reports/Paras (CAG Paras selected by the PAC for examination)/CAG.
  • PSC (Parliamentary Standing Committee) Reports/ Paras.
  • CAG Paras.
  • Draft Audit Paras.
  • Statement of Facts.

This section works as a Nodal Office of CAO’s wing.

Key Functions:

  • Cadre control of Account cadre.
  • Conduction of DDA Account Service Examination when needed.
  • Transfer and posting of Accounts Cadre of DDA.
  • Implementation of various Government of India orders.
  • Delegation of Financial Power to various officers of DDA.
  • Clarification and advice on CCS rules and regulations on different types of issue/matters referred by other department of DDA.

Plan Coordination cell is mainly responsible for processing of Preliminary Estimates and Revised Estimates having value in range of 1.5 Crore to 5 Crore. This cell is headed by Dy. CAO.

Key Functions:

  • Processing of PEs and RPEs.
  • Work as Financial Advisor to EM.
  • Compilation of budget for EM.
  • Monitoring of MP& MLA funds.
  • Monitoring of Audit Para for engineering wings.

Director (Finance) is for approval of Preliminary Estimates and Revised Preliminary Estimates of project having value of 5 crore or more.